Type Each Sub-question on a Separate Line
The
Type Each Sub-question on a Separate Line setting is where you specify
the sub-questions that appear to the user to rate. You type each one in
a separate line, as shown in Figure 28.
Number Range
In the Number Range
setting, you specify the range of numbers the users can choose from
when rating your sub-questions. You can choose any number from 3 to 20.
Range Text
In the Range Text setting,
you specify the text that will be displayed above the low, medium, and
high rating options. This helps the user understand what the numbers
mean. For example, in Figure 27, number 1 means Disagree, while number 3 means Somewhat Agree and number 5 is Agree.
Show N/A Option and N/A Option Text
Show N/A Option and N/A Option
Text enable you to specify whether you want to allow the user to not
rate some of the sub-questions. This is useful if the user might not
have an answer for one of the sub-questions. If you select that you
want the option to be available, you can also change the text shown for
the option. For example, in Figure 28 the text was modified to I don't know. Figure 7.40 shows how the user sees this.
Page Separator
The Page Separator column
type is unique to surveys. It enables you to add a page break between
questions, so if you have a very long survey, a user is not presented
with a single page with all the questions on it, but instead sees a
subset of the questions and has a Next button to go to the next page.
A page separator does not have any settings that you need to set. You can’t even give it a name.
External Data
The External Data column
type is available only when you have SharePoint Server installed. It is
used in a similar fashion to the Lookup column type, but instead of
allowing the user to select a value from a list in the current site, it
shows the user values from a business application that the
administrator or developer has set up.
A common example for this is
a company that has a database with information about customers. Instead
of migrating that information into a SharePoint list, the administrator
configures a business data application integration. Then you can create
columns that allow the users to choose from the list of customers who
exist in that database. By default, no external data applications are
configured, so this column type is used only after developers and
administrators have configured it. Figure 29 shows the configuration options for this column type when an external content type and field are selected.
External Content Type
In
the External Content Type selection box, you select which external
content type the column will connect to. If you click the database
icon, a dialog box appears, showing all the content types that you can
select from and to which external data source they belong. If no
application is configured in your system, the dialog tells you so.
In the dialog you can search
for the entity you want to allow the users to select (for example,
Product) and select it. After you select an entity, more options you
can set on the column become available, the same as in a column of type
Lookup (refer to Figure 7.42).
Select the Field to be Shown on This Column
The Select the Field to be
Shown on This Column option enables you to select which field from the
database should be used as the title field for the selection that the
user made. For example, in the Product entity, choosing the Product
Name field makes a lot of sense. However, you might want to choose the
Product Serial Number field instead.
Display the Actions Menu
The Display the Actions
Menu option enables you to select whether an Actions menu should be
displayed when a user moves the mouse cursor over a value in the
column. Some entities can have actions that the developer has developed
for them, such as Show Product or Delete Product. To see the list of
actions available for an entity, select this option and then see what
actions show up.
Link This Column to the Default Action of the External Content Type
The
Link This Column to the Default Action of the External Content Type
option determines whether the values appear as links. When this option
is selected, the user is redirected to a profile page for the entity.
For example, when showing the name of a product, the name appears as a
link that, when clicked, opens a page with more information about the
product and actions to perform on the product.
Add a Column to Show Each of These Additional Fields
You might want to display
more information than just the name of the selected entity when users
are viewing the list item’s or file’s properties. The Add a Column to
Show Each of These Additional Fields option enables you to select more
properties of the entity that will be displayed as if they are separate
columns when viewing the properties of the list item or file, even
though, when editing the properties, the column is shown as only one.
This is displayed in the same way as the Lookup column with the same
option selected.
This option is visible only after you select a content type and a field.
